William B. Mitchell Carter, United States Magistrate Judge
1. Written correspondence from counsel to the court.
Should be avoided, except for routine matters that do not address the merits of any motion or case, and in any event all other attorneys should be furnished a copy.
2. Communication between counsel and the Judge's law clerks.
Permitted, although obviously matters involving the merits of pending motions or suits should be avoided.
3. Preference for the use of telephone conferences rather than in-person conferences for any category of conferences that you schedule in connection with a case.
I allow telephonic motion hearings, especially if there are attorneys involved whose offices are a significant distance from the court UNLESS the number of lawyers, or the subject matter of the hearing, would make a telephonic hearing unworkable. Attorneys are welcome to request telephonic hearings by contacting the law clerk.
4. Preference regarding pro hac vice admissions.
No preference beyond what the Local Rule requires. Note Local Rule presently requires admission in a United States District Court. Admission to a state supreme court is NOT sufficient for pro hac vice admission in this Court.
5. Preference regarding oral arguments on motions.
Usually, non-dispositive motions are set for oral argument. If the parties intend to present evidence at the hearing, they must notify the Court in advance so that an official court reporter can be procured.
6. Preference for courtesy copies of motions, briefs, and other writings for chambers.
Judge Carter requires that the following be provided in Word or Wordperfect format via email to his chambers email address:
1) copies of all briefs relating to dispositive motions in Social Security cases, and
2) copies of all proposed orders.
No other copies of papers are required or desired unless the Court specifically asks for them.
7. Standard form for scheduling order(s).
A copy of Judge Carter's form scheduling order is on the court's web site.
8. Preferences regarding Federal Rule 16.
None, except that it be read and followed.
9. Preferences regarding Federal Rule 26.
None, except that it be read and followed. Requests for reasonable extensions of deadlines usually are granted.
10. The extent to which counsel may influence the length of the discovery period, extensions, trial dates, etc.
The input of the attorneys is given great weight in setting discovery deadlines and trial dates. The time allowed for discovery in a standard case depends upon the complexity of the case. The trial date will be set so as to allow adequate time for discovery in light of the nature of the case.
11. The average amount of time allowed for discovery in a standard case.
This depends upon the complexity of the case. The trial date will be set so as to allow adequate time for discovery in light of the nature of the case.
12. Preferred approach and procedures for handling discovery conferences and disputes.
Lawyers should (1) use their best efforts to resolve discovery disputes promptly among themselves, but (2) bring such disputes promptly to the attention of the court so that they may be resolved quickly.
13. Preferences regarding the handling of confidentiality agreements.
The parties may agree to essentially any agreement they wish as between or among themselves. However, with regard to filing documents "under seal" with the court, they should be aware of Local Rule 26.2 and Proctor & Gamble Co. v. Bankers Trust Co., 78 F.3d 219 (6th Cir. 1996); the parties must obtain court permission to file any documents with the court under seal.
14. Preferences for Rule 56 Motions
Judge Carter does not permit the filing of statements of undisputed material facts in connection with motions for summary judgment. Any statements of material facts will not be considered when ruling upon motions for summary judgment. All relevant facts and supporting citations to the record should be included in the parties' briefs which should not exceed the 25 page limitation.
15. Preferences regarding requests for additional pages in excess of the page limitations set forth in Local Rule 7.1(b).
Absent compelling reasons, such requests are not granted.
16. Preferences and procedure regarding scheduling trials, including whether a date certain for trial is assigned; if so, the amount of time prior to trial that such a date certain is assigned; and the extent to which it may be moved during the month in which it has been scheduled.
All deadlines and the trial date are set at the scheduling conference with the law clerk. Upon a showing of good cause, those deadlines or the trial date will be moved, although successive re-settings require compelling necessity.
17. How needs of out-of-town parties, attorneys, or witnesses are accommodated.
If made aware of specific problems, the court will make all reasonable efforts to accommodate out-of-town attorneys, parties, etc.
18. Preferences regarding the delivery of written reports to the court by expert witnesses who are scheduled to testify.
Should not be delivered to the court absent advance permission and notice to all counsel.
19. Preferences regarding the submission of trial briefs by counsel.
Proposed Findings of Fact and Conclusions of Law are required in non-jury trials. In jury trials, briefs are strongly encouraged, but I have no blanket requirement; I may request such on a case-by-case basis.
20. Counsel participation in voir dire.
Voir dire by counsel is allowed. Voir dire is directed to the entire array, at the conclusion of which there is no further voir dire. Written peremptory challenges are directed to a specific group of the array. Vacancies in that group are filled in a specific order from the remaining jurors; thus, the attorneys know which of the remaining jurors will be called to fill the vacancy caused by the exercise of a peremptory challenge. "Back-striking" is not allowed.
21. Time limits for opening and closing statements at trial.
I ask the attorneys how much time they require; I then hold them to those limits.
22. Preference for counsel to examine witnesses from counsel table or elsewhere, including whether you prefer counsel to remain seated while examining witnesses.
Counsel must stand when addressing the court or examining witnesses, although I do not object if they do so from counsel table.
23. Whether more than one attorney may handle trial for a party.
I have no objection, although only one attorney may examine any given witness.
24. Preference for handling sidebar conferences.
Sidebar conferences are allowed and, with the recording technology in the courtroom, are less of a problem than they once were. If a lengthy conference is needed, the jury will be excused.
25. Preference or requirements for introducing videotaped testimony.
The courtroom deputy clerk must be given advance notice (as required by the final pre-trial order) so that she may have the equipment prepared.
26. Pre-marking of documentary and photographic exhibits and other demonstrative evidence for trial and the date upon which exchange of exhibits is to take place, if any.
The scheduling order sets a date certain for exchanging exhibit lists and reviewing exhibits. Any exhibit which may introduced at trial must be pre-marked at the final pre-trial conference.
27. Preference for the moving of exhibits into evidence at trial.
An oral motion is required. Objections to exhibits are dealt with at or before the final pre-trial conference, if possible.
28. Allowance of examination of witnesses beyond redirect and recross.
Usually not allowed, but exceptions will be made if good cause shown.
29. Special requirements for reading of depositions or other material onto the record at trial.
No special requirements.
30. Preference for written motion and/or brief for judgment as a matter of law or judgment on the pleadings when such motion is made during trial.
Preferred, but not required.
Not required for a motion for judgment as a matter of law pursuant to Fed. R. Civ. P. 50 but required for a motion for judgment on the pleadings pursuant to Fed. R. Civ. P. 12(c).
31. Approach to in limine motions.
The scheduling order requires that motions in limine be filed in advance of, and heard at, the final pre-trial conference.
32. Practice for the receipt of proposed jury instructions, including the form of jury instruction.
See the scheduling order.
33. Note-Taking by jurors.
Allowed, unless all attorneys agree otherwise.
34. Whether the jury may take exhibits into the jury room for deliberation and, if so, any limits.
All exhibits admitted in evidence are taken into the jury room unless the court specifically directs otherwise.
35. Preference regarding the submission of written verdict forms (in the form of interrogatory questions) to the jury.
Special verdict forms are utilized when necessitated by the nature of the particular case.
36. Written jury instructions provided to the jury.
37. Requirements as to counsel's whereabouts during jury deliberations.
Only that they advise where they can be reached on short notice.
38. Whether counsel may speak with the jurors after a verdict has been rendered and recorded and, if a jury is polled, who conducts the polling.
Absent extraordinary circumstances, attorneys are not allowed to interview the jurors after verdict.
39. Jury requests for review of testimony or recorded evidence.
Such requests are considered on a case-by-case basis.
40. Handling requests for temporary restraining orders, preliminary injunctions, and other emergency relief.
41. As to injunctions, whether expedited discovery and briefing is allowed and, if so, whether briefing is allowed before or after any preliminary injunction hearing, and whether proposed findings of fact or conclusions of law in such cases are required.
No preference. Each case will be considered on its own merits.
42. Prefer to receive copies of appellate filings when an appeal has been taken from an order.
43. General approach to settlement in non-jury cases and use of magistrate judges.
Mediation is allowed, and encouraged. Reasonable extensions of deadlines and trial dates to allow the pursuit of mediation are granted.
44. Extent to which practices and procedures in criminal cases are varied from those in civil cases.
Procedures vary only to the extent that the respective Federal Rules of Procedure so require.
45. Media communications.
Local Rule 83.2 controls.